Meeting held
October 30th, 1986
University of New York, Graduate Center
New York, USA

Prepared by B. G. van Helden (Recording Secretary) and R. A. Fensome (CAP Secretary/Treasurer)

Attendance:

R. W. Mathewes (President), R. A. Fensome (Secretary-Treasurer), J. K. Lentin (Newsletter Editor), S. Barss, J. Ford, D. Jarzen, S. Jarzen, J. Legault, C. McGregor, D. McIntyre, G. Norris, B. van Helden, G. Williams.

Opening:

President Mathewes opening the meeting at 1:40 pm in Room 1401, Graduate Center of the University of New York. (In conjunction with the 19th AASP Meeting).

Agenda:

1. President's report (R. W. Mathewes):
The President welcomed all CAP members and reported briefly on his year as chief CAP officer.

2. Financial report (R. A. Fensome):
The Secretary-Treasurer presented the financial report for the period 08-31-1985 to 10-24-1986 (see below). He expressed concern over the substantial increase in the June 1986 Newsletter postal charges.

3. Membership report (R. A. Fensome):
The Secretary-Treasurer presented the membership report as per October 1986 (see below).

4. Newsletter report (J. K. Lentin):
The Newsletter Editor noted that the November Newsletter will be relatively short, and made a strong plea for contributions. ("What's new, Judi?!" B. v. H.)

5. Proposed By-Laws:
The Secretary-Treasurer reported that ballots attached to the winter 1985 Newsletter were received from 20% of the membership. The response was overwhelmingly favourable. And some comments attached to the ballots were helpful in clarifying the By-Laws. Fensome pointed out tht as a result of the comments, he had modified the By-Laws so that Canadian citizens residing outside of Canada would qualify for full membership in CAP; previously only Canadian residents had been eligible. He also indicated that a volunteer is required to translate the By-Laws into French.

It was noted that the fees were stipulated in the By-Laws. A free discussion followed regarding the advisability of this and also whether, in light of the Society's current financial plight, the fees should be raised. It was concluded that:

1. the fees should be raised to $5.00 per year, payable up to three years in advance.

2. stipulation of the membership fees should be excluded from the By-Laws.

3. it should be part of the agenda of each annual meeting to review the financial status of the Society and revise the dues structure if deemed necessary and By-Law 18 should be revised accordingly.

4. the Secretary-Treasurer, after making these revisions and making a final careful check that there are no inconcsistencies in the By-Laws, was directed to finalize the incorporation procedure to make CAP a registered non-profit organization.

Norris moved and Williams seconded the motion that this package of resolutions be accepted in their entirety. The motion carried unanimously.

6. Nominating Committee:
Williams and Jarzen accepted the responsibility to act on a nominating committee for the 1987 executive. Van Helden volunteered to act as Auditor for 1987 by accidentally raising his hand.

7. Other Business:
The possibility of some CAP involvement at the 1987 Halifax AASP meeting was discussed; we could perhaps sponsor a social event. The membership at large felt that no action should be taken at this time.

8. Closing:
Moved by Legault, seconded by Lentin, the meeting was adjourned at 2:20 pm.

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CAP Financial Statement

(as at 24 October 1986) Credits

Balance forward 31-8-1985	$219.21
Other credits
Dues and subcriptions	$312.36
Interest	$16.55
Refunded fee for incorporation	$5.00
Total credits:	$553.12

Debits

IFPS dues	$93.75
Postage for Newsletter:
February 1986	$73.49
June 1986	$131.94
Total debits:	- $299.18
Balance:	$253.94

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CAP Membership Report

Full members
	Paid up beyond 1988	3
	Paid up to 1988 inclusive	19
	Paid up to 1987 inclusive	32
	Paid up to 1986 inclusive	16
	Paid up to 1985 inclusive	3
	Total (70 eligible for IFPS dues)	73
Associate members
	(Paid up to 1986 or beyond)	15
Institutional members		4

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This summary originally appeared in CAP Newsletter 9(2):18-19, 1986, with the financial and membership reports appearing on p. 1. The text has been slightly edited for clarity and a few typos corrected.

The revised By-Laws may be viewed here and the Memorandum of Association may be read here.